Calendar

The Calendar integration reads your meetings so EM Kit can show what’s coming up on the Home page and link 1:1 notes to the actual calendar events they belong to.

What the integration powers

• Home -> Coming up — a list of the next meetings on your calendar, grouped by day. 1:1s with team members are detected automatically and get a Prepare 1:1 action.
• One-on-One notes — each 1:1 has a panel where you can link or unlink the calendar event the meeting comes from, jump to Google Meet, or open the event in your calendar app.
• Auto-fill — when you start a 1:1 from a calendar event, the note is pre-populated with the meeting date and linked to the event automatically.

Connection modes

EM Kit supports two ways to read your calendar. Pick the one that matches your setup:

macOS Calendar (EventKit) — recommended on Mac

Reads any account already configured in macOS Calendar.app — Google, iCloud, Exchange, etc. No accounts to create, no URLs to manage. On first connect, macOS will ask you to grant Calendar access to EM Kit.

Private iCal URL — cross-platform

Paste the secret iCal address of a single calendar. Works on any platform, read-only. Use this if you’re not on macOS or if you want to subscribe to one specific calendar.

To find the URL in Google Calendar: open Settings, pick the calendar, and copy the Secret address in iCal format. Treat this URL like a password — anyone with it can read your events.

Configure the integration

1. Open Settings -> Integrations.
2. Click Settings on the Calendar card.
3. Under Choose how to connect, pick macOS Calendar (EventKit) or Private iCal URL.
4. For iCal, paste the URL in the iCal URL field.
5. Click Connect macOS Calendar or Connect iCal URL.
6. Once connected, the drawer shows a Calendars list. Tick the calendars you want EM Kit to read.
7. Click Sync events to pull events into the local cache.

Newly discovered calendars are selected by default so a first sync just works. Each selected calendar displays the number of events it contributed to the last sync.

The Home widget will also trigger a quiet auto-sync when the last sync is older than 5 minutes, so you usually don’t have to hit Sync events manually.

How 1:1s are detected from calendar events

EM Kit only marks an event as a 1:1 when exactly one of the other attendees matches a team member’s email — and there are no other external attendees. A team meeting that happens to include one of your reports is not treated as a 1:1.

When an event qualifies, the Home Coming up list shows:

• A primary Prepare 1:1 button if no note exists yet — clicking it creates a new 1:1 note for that member, pre-filled with the event’s date and time, and links the note to the event.
• An Open 1:1 button instead, if you’ve already created and linked a 1:1 to that event.

Recurring meetings are kept as separate occurrences — a daily or weekly 1:1 will appear once per occurrence, each with its own Prepare 1:1 action. Linking one occurrence does not link the rest.

Link a 1:1 to a calendar event from the 1:1 page

If you created a 1:1 by hand (or before the calendar was connected), you can attach it to a calendar event afterwards:

1. Open the 1:1 note from My Team -> {member} -> One-on-Ones.
2. At the top of the note, find the calendar event panel. If nothing is linked yet, it reads “No calendar event linked to this 1:1.”
3. Click Link calendar event.
4. Pick an event from the list — the picker shows the member’s events in a ±30-day window.
5. Click Link.

Once linked, the panel shows the event title and time, plus quick actions:

• A video button to join the meeting (when the event has a Google Meet link).
• A link button to open the event in your calendar app.
• An Unlink button to remove the link without deleting the note.

If the calendar event is later deleted, the link stays but the panel shows a Removed from calendar tag so you know the source event is gone.

Hidden events

EM Kit hides events from the Home widget that wouldn’t be useful to prep for — cancelled invites, declined invites, all-day “free” blocks, and OOO / focus time / working-location entries. A “N hidden” tag in the header surfaces the count; hover it to see the breakdown.

Privacy

Calendar data stays on your machine. EM Kit reads events through your local Mac (EventKit) or fetches the iCal URL directly — no events ever go through EM Kit servers. See Data Storage for the full picture.

Troubleshooting

”Connect macOS Calendar” is disabled

EventKit is only available on macOS. On other platforms, switch to Private iCal URL.

macOS doesn’t show the Calendar permission prompt

In development builds, the Electron.app bundle lacks the EventKit entitlement and macOS suppresses the prompt. Packaged builds work normally — install EM Kit from a released .dmg rather than running from source.

A meeting that should be a 1:1 doesn’t show “Prepare 1:1”

Check that:

• The team member’s email in My Team -> {member} matches the email the invite was sent to.
• The event has exactly one non-self attendee. Invites that include note-takers, additional managers, or recruiting partners won’t be detected as 1:1s.
• The calendar containing the event is ticked under Settings -> Integrations -> Calendar -> Calendars.
• A recent sync has happened — check Last sync at the bottom of the Home widget.

The 1:1 link picker says “No calendar events found for this person”

The picker only searches the local cache for the last 30 / next 30 days. Open Settings -> Integrations -> Calendar and click Sync events, then try again.